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Professional Development Travel
Policy: West
Kentucky Community & Technical College encourages and
supports professional development through funding of travel that
enhances learner centeredness and the work-related responsibilities
of the employee. POD monies are allocated for professional development
travel that enhances and improves the responsibilities of the
employee.
Reimbursement will
not exceed the original amount awarded. Reimbursement policies
and procedures will follow KCTCS Business Services Employee Travel
Procedures which are available on the Internet at http://www.kctcs.edu/businessservices/TravelPro.htm.
Procedure:
- Complete the WKCTC POD Travel Application. Faculty/staff
must obtain the signature of their immediate supervisor. The
signature of the supervisor denotes approval of the proposed
activity.
- If applicable, complete the KCTCS Out-of-State Travel Authorization
form and attach to the WKCTC POD Travel Application form. The
Out-of-State Travel Authorization form must be signed by the
submitting employee and the supervisor. The POD Co-Chair will
forward the Out-of-State Travel Authorization form to the President
if the request for funding is approved by the POD Committee.
The signature of the supervisor denotes approval of the proposed
activity, but does not guarantee funding of the proposed activity.
- Forward the completed application as follows:
Faculty: Respective
WKCTC POD Committee faculty representative
Staff: Chair Staff
POD Sub-Committee (Tom Butler)
- Division and staff POD representatives submit applications
to their respective division/staff POD committees for consideration.
- The division or staff POD committees approve or deny requests.
The division or staff POD committee notifies the applicant
if the request is denied at the division/staff level.
- The division or staff POD representatives forward approved
applications to the WKCTC POD Co-Chair, Renea Akin.
- The WKCTC POD Co-Chair notifies the applicant of the availability
of funds and forwards the Out-of-State Travel Authorization
form to the President’s Office if necessary. The applicant
will also be advised of their funding source at this time.
- Within 30 days of the conclusion of the event, submit a completed KCTCS
Travel Expense Voucher to the WKCTC POD Co-Chair, Renea
Akin.
Paducah Junior College (PJC) Airfare/Registration Reimbursement Procedures:
If the application
is approved, the faculty member may request reimbursement for
airfare and registration expenses prior to the event by submitting
a KCTCS Travel Expense Voucher and receipts to the WKCTC POD
Co-Chair, Renea Akin.
Perkins/General Fund Airfare Reimbursement Procedures:
Travel expenses
for faculty members awarded funding from the Perkins Account
are subject to KCTCS
Business Services, Employee Travel Procedures. As a result,
airline reservations must be made by the WKCTC
Business Office. The Business Office must have
the original, signed Out-of-State Travel Authorization form to
make airline reservations.
Perkins/General Fund Registration Reimbursement Procedures:
Travel expenses
for faculty members awarded funding from the Perkins Account
are subject to KCTCS
Business Services, Employee Travel Procedures. As a result,
conference registration fees must be made with
either a WKCTC Procard or Purchase Order.
Priority:
- Activity shows a strong relationship to the WKCTC Strategic Goals
- Activity shows a strong relationship to the individual's POD goals on their PPE
Related Forms:
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